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Expense report

Paste a pile of receipt details and get them categorized, totalled and laid out ready for accounts.

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Good for

  • Back from a business trip with a stack of receipts
  • Sorting a month of small expenses for accounts
  • Checking against company policy before your manager reviews it

1. Fill in the details

2. Adjust the options

A filled-in example

Fill it in like this. Press the button below to put the example into the form above.

Name and department
Sam Wang, Sales
Expenses
Nov 2 transport to a client 700; Nov 2 client lunch 1,280 (2 people); Nov 3 taxi 350; Nov 5 stationery 120
Company policy
Meals capped at 500 per person; taxis need a reason

What the AI's answer looks like

Illustrative excerpt: the real answer depends on the AI you use and what you fill in.

| Date | Category | Description | Amount | Within policy |
|---|---|---|---|---|
| Nov 2 | Travel | Transport to client | 700 | ✅ |
| Nov 2 | Meals | Client lunch (2 people) | 1,280 | ⚠️ 640 per person, over the 500 cap |
| Nov 3 | Travel | Taxi | 350 | ⚠️ Reason needed |
| Nov 5 | Other | Stationery | 120 | ✅ |

Subtotals: travel 1,050, meals 1,280, other 120
Total: 2,450

Still needed
- Nov 2 lunch: explain why it is over the cap, or claim only the 1,000 allowed
- Nov 3 taxi: add the reason for the trip

Tips

  • Write each expense as date, what, amount for more accurate categories
  • Paste the policy so the AI can flag what would be rejected
  • Double-check the totals with a calculator

How to use it

  1. Fill in the fields. You can leave a field empty for now; the prompt will show a [Please add] placeholder.
  2. Choose the tone, length and where you will paste it, then press Copy.
  3. Paste it into ChatGPT, Claude, Gemini, DeepSeek or a local model. If the AI asks you questions, answer them and the result gets better.

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